Aging Microsoft Exchange Servers

Colorado Springs Companies Can Save Big Money Annually by Updating Aging Microsoft Exchange Servers to Microsoft Office 365

Jan 17, 2018

It may actually be costing you significant money, although it can easily be done. The simple fact is, Colorado Springs companies can save big money annually by updating their aging Microsoft Exchange Servers to Microsoft Office 365. The average annual savings is around $4,000 by expert calculations. And, with Amnet as your choice among IT companies in Colorado — you can do just that, and in a relatively fast turnaround time-frame.

The Truth About Aging Microsoft Exchange Servers

More than eight out of 10 organizations have not moved away from on-premises Microsoft Office products, according to a Nov. 2017 study published by Spiceworks.

The company, which provides website learning resources for IT pros and software tools, surveyed 1,168 IT pros last September across various organizational types and sizes in the United States and Canada. It found that at 83 percent, Office 2010 was still the most-used edition by respondents, followed by Office 2007 (68 percent) and Office 2003 (46 percent).

In fact, Office 2007 was being used at the time of the survey even though it had just one more month of support left. It fell out of “extended support” in October 2017. Office 2003 lost support about three years ago.

The survey found that organizations also continued to use some very old Office editions, such as Office XP (15 percent), Office 2000 (21 percent) and Office 97 (3 percent).

Of the newer Office editions in use, 46 percent used Office 2013 while just 17 percent used the current Office 2016 product.

About half (53 percent) of the respondents also were using Office 365, the subscription-based version of the product that gets regular feature updates, unlike the “boxed” perpetual-license Office versions. The respondents also used Google’s G Suite (17 percent) and Google Docs (16 percent).

Open source productivity suites, such as Libre Office and OpenOffice, were used by 16 percent, according to the survey.

In general, the survey found a preference among organizations for using premises-installed Office suites, even the unsupported and out-of-date editions. However, it identified Microsoft Office 365 as the productivity suite that’s expected to have the most growth “over the next two years,” according to the Spiceworks report.

Microsoft has previously announced that it plans to produce an Office 2019 product, which is expected to arrive in “late 2018.” However, it also earlier announced a policy change affecting all of its perpetual-license Microsoft Office products. Those products won’t be able to connect with other Office 365 services until Oct. 13, 2020. Namely, that perpetual-license installed Office suites won’t be able to use Office 365 services such as OneDrive for Business, Skype for Business clients and Outlook.

Possibly, the coming policy change affecting perpetual-license Office suites will be a factor in compelling organizations to shift more toward using Office 365. It could shift them from their preference for using installed Office suites, as identified by Spiceworks. [Source credit:]

And, if you are running Microsoft SQL Server on your Exchange server, there are other problems that can call for updating to Microsoft Office 365.

Namely (and directly from the site):

“If the Exchange Server Analyzer determines that the SQL Server service is started on an Exchange Server computer that meets all the following criteria, a warning is displayed:

  • The Exchange Server computer hosts more than 100 mailboxes.
  • The Exchange Server computer is not running on Windows Small Business Server 2008, Windows Small Business Server 2003, or Small Business Server 2000.

Running SQL Server on the same computer as a production Exchange mailbox server is not recommended. Both SQL Server and Exchange mailbox servers consume a large amount of memory and disk resources to operate optimally. Co-hosting SQL Server and Exchange Server on the same computer in a production environment will likely lead to poor performance by one or both of the servers. Additionally, troubleshooting and securing such an installation is not well understood.

Finally, there are a number of known interoperability issues that you may encounter if you are running SQL Server and Exchange Server on the same computer. Most of these issues are the result of version inconsistencies with files or programs common to the two servers, such as Microsoft Distributed Transaction Coordinator (MS DTC), Microsoft ActiveX® Data Objects (ADO), and OLE Database (OLE DB).”

Managed IT Services through Amnet can give you the IT support that your business needs to be more efficient, more productive, more competitive, and more profitable.

Is It Time to Replace Your Exchange server?

Or, is your Colorado Springs company’s Exchange Server out of warranty?

Either way, it’s a good move. Amnet did a cost-benefit analysis of 100 of our clients and has found that the initial cost is far outweighed by the long-range residual savings associated with a server upgrade to Microsoft Office 365 server. If it’s time to update your Exchange server to Office 365, we can do it with a team of IT professionals who’ll get it done right the first time.

The type of client we focused on also has a mix of just email thru Office 365 and the full-blown product with Microsoft Office 2016.

In our own study of 100 users of Microsoft Exchange, we found that the Exchange server cost approx. $35,000 + monthly server agreement with server hardware, software licenses and labor to perform the upgrade. But, the long-term savings, as we stated earlier, are worth the upgrade investment – and the elimination of hassles related to SQL server-Exchange server interoperability.

Get Reliable Microsoft Partners to Upgrade Your Exchange Server to Microsoft Office 365

What can Amnet bring to your team with our Microsoft Office 365 server and cloud services expertise?

  • Cloud Security and Accessibility – Your data is secured in the cloud against user error, cyber-intrusion, and unforeseen emergencies such as power outages. This storage in the cloud also gives you the flexibility of accessing your files from anywhere!
  • Minimal Downtime – With Office 365, we can ensure maximum uptime, allowing you and your employees to work efficiently and without delay.
  • Smooth Transition – We can smooth your migration to Office 365 server and cloud services with industry best practice processes. We can ensure that no email, file, or calendar is missing from your newly configured setup.
  • Sensible Fees – You only pay for the features of Office 365 that you want, and scale up or down as you need! What’s more, due to the very nature of cloud computing, there is almost no up-front capital required for physical hardware or storage space.

To get the most from your business’ IT infrastructure, you need the right information and Colorado Springs IT company on the job. To learn more about how to get a technology assessment to find out if you should upgrade your Exchange Server to Microsoft Office 365, contact us today by phone at (719) 442-6683 or to learn more.

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